Notary Public London

notary public London

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Welcome to Notary Public London

If you require documents notarising, or information about other cheap notary londonNotary Public services click here.

Appointments are available at our offices in London, or at your home or office.

Click on a link below for more information.

What is a Notary Public? Notary services
Foreign Languages
What is Legalisation or Apostille?
What identification does a Notary Public require?
What does it cost?
Independence and Rules
Public Records kept by a Notary

What is a Notary Public?

A Notary, or Notary Public, can authenticate or legalise any document. A Notary can also provide legalisation or an apostille, if needed. You will normally require the services of a Notary Public when you have documents which are needed to be used abroad. The Notaries signature and seal will verify to the authorities in that country that the relevant checks have been carried out.

The need for a notary public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a power of attorney, which is signed by you in front of a notary. The notary public will confirm your name and identity and sign the document and seal it with their official seal.

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Notary Services

You may need to see a Notary to:

  • get a certified copy of a passport
  • certify copies of other documents such as examination certificates
  • buy or sell property abroad
  • transfer property
  • set up a Power of Attorney for use abroad
  • make a statutory declaration or swear an oath or affidavit
  • confirm your single status in order to marry abroad
  • obtain duplicate documents for lost passports or your other important documents
  • get an Apostille or legalisation
  • have your contracts authenticated by a notary
  • have a commercial translation certified by a notary
  • assign patents, trade marks or domain names
  • any other documents for use abroad, which require a notary stamp

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Foreign Languages

Documents presented to a notary may be in a foreign language. The notary must ensure that both they and the client understand the meaning and effect of the document. Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the notary any correspondence or advice that he has been given by others.

A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.

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What is Legalisation or Apostille?

A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate attached to the document, known as an apostille. These are internationally recognised due to the Hague Convention.

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What identification does a Notary Public require?

Following the implementation of the Money Laundering Regulations 2003, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

  • passport
  • driving licence (with photo card)
  • national identity card (EEA state members)
  • an armed forces pass (with photo and signature)
  • firearms licence (with photo and signature)
  • other government issue ID (with photo and signature)
  • residence permit
  • benefit book or original notification letter from Benefits Agency

In addition, they require proof of residence, which can be one of the following original documents:

  • Bank statement or letter from bank
  • Utility bill or council tax bill (not mobile phone bill)
  • Tenancy agreement or Housing Association rent card
  • Inland revenue tax demand or self assessment statement

When a notary public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:

  • Extract from the company register
  • Certificate of incorporation
  • Latest report and audited accounts
  • Up to date certified copy of partnership agreement
  • Evidence of being regulated by a regulatory body such as the Law Society or FSA.

In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.

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What does it cost?

An early indication of the costs can usually be given in advance but so that we can establish the charges please tell us the following:

  • What service you need - witnessing signatures, certifying copy documents, obtaining Apostille etc
  • The type of documents concerned - for instance is it a Power of Attorney that you need witnessing
  • Who is signing or presenting the documents - are they personal papers or for a Company?
  • How many documents are there?
  • Which country they are to go to.

Please visit the contact us page to obtain a quotation.

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Independence and Rules

A notary is an independent officer and must not do anything to compromise this. They should not act in matters where they have a personal interest, and are subject to professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.

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Public Records kept by a Notary

A notary will keep a full set of the originals or copies of all the official documents that they make and this serves as a permanent public record. They must make these available to all those who have a proper right to see them including their client and any other parties involved in such documents. They also refer to the record to make copies when needed.

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